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Pack Committee Roles

 


 THE PACK COMMITTEE

Every pack is under the supervision of a pack committee. This committee consists of a minimum of three members, each of whom meets these requirements: If residing in this country but not a citizen of the United States, agrees to abide by the Scout Oath and Law, to respect and obey the laws of the United States of America, and to subscribe to the BSA statement of religious principle. Is of good character, is 21 years of age or older, is selected by the chartered organization, and is registered as an adult leader of the BSA. One of these is designated as pack committee chair.

Obviously, with a committee of three, members must assume responsibility for more areas of service than with a committee of seven or more, where the responsibilities can be divided among the members. Although packs can and do operate with a minimum of three committee members, experience has shown that a larger committee generally ensures a stronger, more stable pack and is better able to perform all the required functions to ensure a successful pack program. It is also a way of involving more pack families in meaningful service to the pack.

These pages contain the roles and responsibilities of each of the necessary Pack Committee functions.


 

GENERAL RESPONSIBILITIES

Regardless of the size of the pack committee, these responsibilities must be performed:

  • Make recommendations to the chartered organization for final approval of pack leadership.
  • Recruit the Cubmaster and one or more assistant Cubmasters, with the chartered organization's approval.
  • Provide adequate and safe facilities for pack meetings.
  • Coordinate the pack's program and the chartered organization's program through the chartered organization representative.
  • Help with pack charter renewal.
  • Help stimulate the interest of adult family members through proper programming.
  • Supervise finances and equipment.
  • Work closely with the Cubmaster.
  • Ensure that all Tiger Cubs, Cub Scouts, and Webelos Scouts receive a year-round, quality program.
  • Complete pack committee Fast Start Training and Basic Leader Training for the position.
  • Conduct, with the help of the Cubmaster, periodic training for parents and guardians.
  • Cooperate with other Scouting units.

A strong pack committee will have individual members assigned to such areas as record keeping and correspondence, finances, advancement, training, public relations, and membership and re-registration. The pack committee chair decides how the responsibilities should be divided and gives committee members assignments. Here are details of the various pack committee functions.


 

PACK SECRETARY

Keep informed of all Cub Scouting literature, materials, records, and forms to help leaders function effectively. Help new den leaders by telling them what resources are available.

Acquaint den leaders with the contents of the Pack Record Book so that they will know how to supply the information that should be recorded there.

  • Maintain up-to-date information on membership, leadership, attendance, and advancement in the Pack Record Book.
  • Maintain an inventory of pack property.
  • Handle correspondence for the pack. This may include writing letters of appreciation and requests for reservations, or ordering supplies through the local council service center.
  • Keep notes on business conducted at pack leaders' meetings. Record only key items such as things needing follow-up or items for the history of the pack.
  • Notify leaders of pack leaders' meetings and other activities.
  • Provide den leaders with records and forms for meetings.


PACK TREASURER

  • Help the pack committee and Cubmaster establish a sound financial program for the pack with a pack budget plan.
  • Open or maintain a bank account in the pack's name and arrange for all transactions to be signed by any two of the Cubmaster, pack committee chair, secretary, or treasurer.
  • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The pack committee chair should approve bills before payment.
  • Collect dues from den leaders at the pack leaders' meeting, preferably 'in sealed den dues envelopes. Open envelopes in the presence of den leaders. Give receipts for these funds, and deposit the money in the bank account.
  • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section of the Pack Record Book. Credit each Cub Scout with payment of dues. From time to time, compare the records with those of the den leaders to make sure they agree. Give leadership in developing a coordinated record-keeping system in the pack.
  • Be responsible for thrift training within the pack. Encourage each den leader to explain the pack financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
  • On the request of den leaders, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Cubmaster and pack committee so that the boy can earn dues.
  • Periodically report on the pack's financial condition at the monthly pack leaders' meeting. Make regular monthly reports to the pack committee at the pack leaders' meeting, and report to the chartered organization as often as desirable on the financial condition of the pack.
  • Provide petty cash needed by leaders. Keep a record of expenditures.
  • Guide the pack in conducting council-approved pack money-earning projects.

 

PACK ADVANCEMENT CHAIR

  • Have a working knowledge of the Tiger Cub, Cub Scout, and Webelos Scout advancement plans.
  • Help plan and conduct induction and advancement recognition ceremonies.
  • Arrange for Tiger Cub graduation ceremonies with the Cubmaster and Tiger Cub den leader.
  • Train parents, guardians, and pack committee members in ways to stimulate Tiger Cub, Cub Scout, and Webelos Scout advancement.
  • Arrange for Webelos graduation ceremonies with the Cubmaster, Webelos den leader, and Scoutmaster.
  • Promote the use of Tiger Cub, Cub Scout, and Webelos Scout den advancement charts to record advancement in the den and as an incentive for advancement.
  • Promote the use of den doodles as a stimulus for advancement.
  • Collect den advancement reports at pack leaders' meetings for use when ordering badges and insignia from the local council service center.
  • Promote Boys' Life magazine as an aid to advancement.
  • Help build or obtain advancement equipment for use in making advancement ceremonies more effective.
  • Promote the wearing and proper use of uniform and insignia.

 

PACK PUBLIC RELATIONS

  • Stimulate pack service projects in the chartered organization, school, and community.
  • Promote family participation in all pack events, such as blue and gold banquets, pack picnics, and other special events.
  • Urge pack participation in appropriate programs of the chartered organization, such as the worship service on Scout Sunday or Scout Sabbath if the organization is a church or synagogue and Cub Scouts are members.
  • Suggest ways of showing interest in the chartered organization's overall program.
  • Publicize and promote pack participation in Scouting Anniversary Week activities.
  • Circulate Tiger Cub, Cub Scout, and Webelos Scout recruiting fliers and leaflets to invite boys to join. Work with the pack committee to promote new membership. Let the people in the neighborhood know that a Cub Scout pack is available.
  • Consider using a monthly or quarterly pack newsletter to inform families of pack plans, guide new parents and guardians in pack policies, and create a feeling of unity among members of the pack family.
  • Provide pack announcements for regular release in the official bulletins, newsletters, Web sites, etc., of your chartered organization.
  • Make use of the news media in publicizing pack events.

 

PACK OUTINGS CHAIR

  • Help the Cubmaster plan and arrange for outdoor activities.
  • Arrange for property, fire, and tour permits when required.
  • Locate new picnic areas.
  • Arrange for safe transportation when needed.
  • Plan first aid for emergencies.
  • Help Webelos den leaders plan Webelos overnight campouts. Help arrange for equipment, as needed.
  • Arrange for Safe Swim Defense implementation for all outings involving swimming.
  • Plan outings to help pack and dens qualify for the National Summertime Pack Award.
  • Help inform parents and guardians about opportunities for family camping.
  • Ensure that at least one adult has completed Basic Adult Leader Outdoor Orientation (BALOO) (see Chapter 33, "Cub Scout Camping" in the Cub Leader Book) before any pack campout.
  • Help promote day camp and resident camp opportunities.
  • Be aware of BSA health and safety requirements and see that they are implemented.
  • Know and carry out BSA outdoor program policy related to Cub Scouting.
  • Review all activities to ensure that unit leaders comply with BSA policies in the Guide to Safe Scouting.

 

PACK MEMBERSHIP AND RE-REGISTRATION CHAIR

  • Prepare re-registration papers and an annual report to the chartered organization. Secure signatures and registration fees for the coming year.
  • Ask the chartered organization representative to submit a charter application and annual report to the chartered organization for approval.
  • Arrange for periodic uniform inspections with the unit commissioner. At least a month before charter expiration, also arrange for the annual membership inventory, a uniform inspection, and the annual charter review meeting.
  • Help the Cubmaster and chartered organization representative plan and conduct the formal charter presentation.
  • Conduct an annual census of boys in the chartered organization for systematic recruitment. Work with pack committee members to promote recruitment plans.
  • Visit new families in their homes. Review with them the Bobcat requirements and "Parent Guide" in their son's handbook. Emphasize the part that the family plays in their son's advancement. Stress parent/guardian participation at all pack functions and see that new families are introduced and feel welcome at pack meetings.
  • Work with the Cubmaster and pack committee to develop and carry out a plan for year-round membership growth.
  • Work with the Cubmaster and pack committee to see -that eligible Tiger Cubs transition into a Wolf den at the appropriate time. -that eligible Wolf Cub Scouts or 9-year-old Cub Scouts transition into a Bear den at the appropriate time. -that eligible Bear Cub Scouts or 10-year-old Cub Scouts transition into a Webelos den at the appropriate time. -that Webelos Scouts and parents or guardians have a smooth transition into a Boy Scout troop.
  • Work with the Cubmaster in following up on former pack members who are now Boy Scouts and potential den chiefs.
  • Follow up on Cub Scout dropouts to help return them to full, active membership.



WEBMASTER 

  • Posts updated announcements to the website based on input from the Pack secretary who attends the monthly committee meetings
  • Uploads photos provided by the Pack photographer to the pack web-based photo album
  • Periodically adds Pack signup sheets as needed (once a month)
  • Annually updates the Pack leadership webpage and Den webpages
  • Annually renews the Packs membership to ScoutTrack (Jun/July)
  • Annually updates the Pack email addresses or when leadership changes.
  • Must be understand how to work with (1) an html editor, (2) ftp client, and (3) several web 2.0 technologies.





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